Personal Assistant

•To provide a professional efficient and timely executive assistant service on a one to one basis to the Executive Director, to ensure time is focussed on governance, strategic planning and overall delivery of the company’s objectives.
•To act as a liaison to the Board Directors and Senior Management teams.
•Enhances the executive’s effectiveness by providing information management support; representing the executive to others.

Accountabilities:

•To review all incoming correspondence (including emails) and action/delegate as appropriate. To ensure that any delegated correspondence is actioned in a timely manner. To optimise the Executives’ time spent in the office.
•To provide quality and timely PA support including PowerPoint presentations, checking work for accuracy and ensuring a high level of confidentiality where appropriate.
•To provide administration and secretarial support to the office of the Executive as required.
•To manage and control the Executives diary and to resolve any scheduling issues, including ensuring sufficient time to complete the Executives priorities.
•To organise off-site company meetings - sourcing venues, controlling and monitoring the contracts and budgets, as required.
•To arrange travel and accommodation for business trips negotiating rates where appropriate to ensure value for money, as required.
•Prepare presentations and/or draft reports as required.
•To assist the Executive with managing budget and monitoring spend.
•To work independently on projects, from conception to completion, with discretion and maintaining confidentiality.
•To act as the conduit for communication between the Executive’s department and the wider internal teams and external client base, demonstrating leadership to maintain credibility, trust and support with senior management.
•To maintain own competence and personal development.


Contact Details:
Tel: +44 (0)1737 233 001
Contact: Just

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